As a principle in docu tools: Nothing can be deleted.
docu tools was initiated against the backdrop of a troubled airport Project and the need for a digital solution for the construction documentation of the same. The data created had to withstand a legal proceeding, and this was - and is - only possible if it can be precisely documented and already documented errors or performances cannot simply disappear afterward. This non-deletability ensures documentation where every change is traceable.
Therefore, you cannot delete anything that you have entered. However, you have the option to Deactivate Pins and other contents. Although they are still available, they will no longer appear in the current view and will not appear in Reports either.
There are, however, two exceptions:
Empty Folders (Projects, Plans) can be deleted. If there are Files in a Folder, you must Move these to another Folder. Only when no Files remain in the Folder, can it be deleted.
Contacts (not docu tools users) can be Removed for privacy reasons. The exception to the exception: For assigned Tasks, the name and company name remain so that no gaps occur in the already created documentation. However, new Tasks cannot be assigned to the deleted Contact.
Reports are a special case: Reports are representations of data that exist in docu tools on the date of creation. It's like looking into a box on Monday and making a List of all the things in the box on Monday. By Thursday, a few other items have landed in the box, so you make a new List. Since no items can be Removed, you no longer need Monday's List - because Thursday's List is more current - and can throw it away. This is also the case with Reports. Therefore, they are only available for download for a limited time. If necessary, you can always create a new Report.
Deactivate contents
There are different ways to deactivate different contents.
Projects, Plans: Click on
...and chooseDeactivate Project/Plan.Pins: Select the Pin Status
inactive.Tasks: Open the Task, Click on
...and chooseDeactivate.Media, Files, Activities: Click on the
Archive boxicon.
Delete Folder
Open the Folder you want to delete.
Click above the List on
Allto also display inactive contents.Move all existing Files (including the inactive ones) to another Folder by Clicking on the
...and selectingMove.Choose the destination Folder and confirm.
If the Folder is empty, go to the overview. Click on
...next to the relevant Folder and chooseDelete Folder.The Folder will disappear from your List. You may need to refresh your browser.
If an error message appears, you have not yet deleted all Files from the Folder. Make sure that all inactive contents are displayed and Move these as well.
Remove Contacts
In your Project, select
Membersfrom the left menu.In the List, select the tab
Contacts.Click on
...next to the relevant Contact and chooseRemove.Confirm by Clicking on
RemoveorCancelif you decide not to proceed.