Optimizing Project Data

docu tools Service Team
docu tools Service Team
  • Updated

Efficiency is paramount in the realm of project management. Over time, projects may accumulate vast amounts of unused data, cluttering the system and impeding overall performance, including loading times and synchronization. This accumulation of data can also hinder the clarity of current tasks, as older tasks may obscure the view.

To address these challenges and optimize project setup and management, here are some best practices:

Split projects

Consider breaking down large projects into smaller, more manageable segments. For example, if your project involves multiple construction parts, buildings, or stages, create individual docu tools projects for each component. By doing so, you'll only need to sync relevant parts of the project into your mobile devices, rather than the entire bulk, resulting in faster synchronization and loading times.

Deactivate closed pins

To prevent prolonged syncing times and avoid cluttering storage with obsolete data, it's beneficial to deactivate pins that have been closed for an extended period. Utilize the bulk edit feature to streamline this process. Filter pins based on their status and last edited date, and deactivate those that meet specified criteria (e.g., pins closed for over six months). This proactive approach not only enhances project performance but also conserves storage space on mobile devices.

Limit pictures per pin

Avoid overwhelming loading times and storage capacity by limiting the number of pictures within a single pin. Refrain from including excessive amounts of pictures (e.g., 100+) in a single pin. Instead, create separate documentation pins when necessary and deactivate older ones to maintain optimal performance. Efficient management of picture content ensures smoother navigation and reduces strain on storage resources.

Deactivate unused plans

Over the course of long-term projects, periodically reassess the necessity of existing plans. Deactivating unused plans can significantly enhance syncing speed and optimize storage. Consider archiving plans that haven't been accessed or modified for a considerable period. This proactive approach streamlines project management processes, ensuring that only relevant data is retained.

By implementing these tips, you can overcome the challenges associated with projects featuring excessive data. Streamlining project segmentation, deactivating obsolete pins, limiting picture content, and managing plans effectively are key practices that contribute to smoother project execution and enhanced performance.

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