QR Codes for Pins

docu tools Service Team
docu tools Service Team
  • Updated

Generate QR codes for Pins effortlessly by incorporating specific placeholders in report templates. These QR codes enable other users to directly access a Pin. You can also print these QR codes on labels and place them directly on the corresponding item. This allows you to quickly access the corresponding pin, e.g. for recurring maintenance work, without having to search for it on a plan.

NOTE: Access to the Pin using the QR code is limited to active project members with the appropriate role.

Report Placeholders generating QR Codes

NOTE: To generate QR-Codes for Pins, you'll need to create a report using a report template that includes one of the specified placeholders. For detailed guidance on report templates, please visit our dedicated article.

  • {{pin-qr-code}} - Generates a QR code for the pin. This placeholder is only available for word reports. This placeholder needs to be included in the pin area. The section starts with the opening tag {{pins}} and is terminated by the closing tag {{/pins}}..

Pin QR code

  • {{pin-qr-list}} - Used outside of the pins section, this placeholder displays a list of QR codes for all Pins, included in the report. The pin number is also shown here for reference. The QR codes can than be scanned using our iOS apps and the Pins will be directly opened if the user has the rigths to access them. This placeholder is only available for word reports.

QR code list


If you print the QR codes on labels, you can attach them directly to the relevant part, e.g. on fire doors that have to be inspected every year. Then you don't have to waste time searching for the relevant door on the plan, but can go straight to the pin by scaning the QR code. We have provided a template for this at the end of this article. The template was created for the label Herma Special A4 24*24mm No. 8339 (please check the manufacturer's specifications to ensure that they meet your requirements).

Upload the template in docu tools instructions. Create the report with the corresponding pins and download it as .docx. You can then print the labels.

Of course, you can also design your own template with your requirements or your favorite label and upload it to docu tools.

Scanning a QR Code

Currently, QR codes can be scanned using our iOS App for iPhone and iPad. Soon, this feature will also be available with our new Android smartphone app.


  1. Click on the QR Code icon located next to the user settings (upper right corner).
  2. The QR Code scanner opens. 3.Scan a QR code from the provided report.
  3. The Pin is promptly opened.

QR code scanner iPad


To use the scanner on iPhone, activate it in the User settings first.

  1. Open the User settings.
  2. Navigate to the QR Code scanner section.
  3. Click the toggle button to activate it.

QR code scanner activation

Once activated, the QR Code scanner icon will be visible in the top right corner next to the sortation menu.

QR code scanner iPhone

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